During your pre-audit communication, it’s helpful to tell your organization contact that you’ll be having an informal opening meeting prior to the start of the audit. The exact size of the opening meeting depends on the organization being audited and the number of people they want to invite. I have led opening meetings with as few as two and as many as 200 people. Participants include the auditor(s) and the main auditee contact. The opening meeting typically takes place in an office or in a conference room for larger groups. A friendly and informal opening meeting gets the ball rolling toward a successful audit. Questions about the audit are addressed and any lingering anxiety is dealt with. The auditor briefly goes over the audit plan line by line and asks if any changes are needed. For an internal audit, the opening meeting can be accomplished in little more than five minutes. We’re talking about a short, usually informal meeting to discuss the audit plan and basic details of the audit. The name “opening meeting” is probably a little grandiose for what this really entails. An opening meeting aims to remove this anxiety and sets the tone for a smooth, friendly audit that is focused on improving processes. The truth is that audits are always a little nerve wracking, no matter how much preparation and communication happens ahead of time. Have you ever felt anxious about something that was about to happen? Imagine if the “thing” was called an audit.
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